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FAQ

• Browsers (1 Questions)

•  Common Sense Media for ERate  (2 Questions)

1.  How is JefCoEd compliant with CIPA requirements for ERate?

Background

The Children’s Internet Protection Act (CIPA) was enacted by Congress in 2000 to address concerns about children’s access to obscene or harmful content over the Internet. CIPA imposes certain requirements on schools or libraries that receive discounts for Internet access or internal connections through the E-rate program. E-rate is a program that makes certain communications services and products more affordable for eligible schools and libraries.

 

What CIPA Requires


Schools and libraries subject to CIPA may not receive the discounts offered by the E-rate program unless they certify that they have an Internet safety policy that includes technology protection measures. The protection measures must block or filter Internet access to pictures that are obscene, child pornography; or harmful to minors. In addition, it is required that schools must provide for educating minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyberbullying awareness and response.
In order for Jefferson County to meet the CIPA requirements for E-Rate funding, it is required that each student receive instruction in the area of internet safety. Compliance can easily be managed through a free online program, Common Sense Media.


Common Sense Media

Common Sense Media’s free, comprehensive E-rate Toolkit at www.commonsense.org/erate which provides you, your teachers, and your school community with all of the resources you need to educate your students about the three CIPA-required topics:

  • appropriate online behavior
  • safety and privacy
  • cyberbullying

The Toolkit contains lessons organized by grade, complete with supporting student handouts, videos, assessments, and parent tips, as well as a Teacher Verification Document.
The only requirements for you or your school designee (tech rep), include:

  • Choose one of the two implementation options for your school. Feel free to make adjustments to fit your school’s needs.
  • Collect Teacher verification documents from each teacher to keep on file at the school.
  • Sign and send the Administrators Implementation Checklist
 

2.  What is the website for the Internet Safety lessons on Common Sense Media?

•  Edmodo  (5 Questions)

1.  How do I create and manage my Edmodo Library

Click HERE for full details from the Help Center at Edmodo. 

You can add any type of file (photo, video, document, etc.), in any format to your Library.  You can also add web links to your Library. Your Library has unlimited storage space, however, the upload file size limit is 100MB. If you are uploading a large number of files, you may want to break your upload into batches, to keep each upload under 100MB.

To add content to your library:

  1. Click the "Library" icon  in the top toolbar.
  2. Select the “Add to Library” button at the top right corner of the Library page.
  3. Select the “Files” tab and then click "Upload" to add a file from your computer, or select the “Link” tab to add a link or embed code to your Library.
  4. Click “Add.”
 

2.  How do I find up to date changes for Edmodo?

Check this blog for new features released from Edmodo.

https://blog.edmodo.com/



 

3.  What are Edmodo Apps?

Click HERE for more information on Edmodo Apps. 

Edmodo is delighted to now offer apps from a wide community of apps publishers in order to enrich the educational experience for students. Edmodo’s third-party apps cover everything from biology to poetry, grammar to fractions and more. Whether you’re looking for common core aligned games or a classroom management tool, you can discover a wide range of modular, curated apps designed to amplify your lesson plans.

 

4.  Where can I find help with Edmodo?

Edmodo has an extensive Help Section. Check it out!

 

https://support.edmodo.com/

 

 

5.  Who do I contact for my school code?

Contact your tech rep, Kelli Lane (kflane@jefcoed.com) or Jeff Richardson (jrichardson@jefcoed). 

 

•  Email  (7 Questions)

1.  How do I add my email to an iOS device?

 1. Tap Settings > Mail, Contacts, Calendars >

          


2. Tap Add Account > Microsoft Exchange

          


3. Your screen here may differ and only have a place for email and password, and may not ask for the information below.
    Enter all of the information below if prompted and hit next and finally hit save.

 

 

4. Select what information you would like to synchronize.  If you chose contacts make sure you leave existing contacts on your iOS Device or you will lose them.


 

 

2.  How do I add my email to my Android device?

1. Tap Settings > Accounts >.

   

 

2. Tap Add Account > Microsoft Exchange


 

 


3. Enter all of the information below and tap done

   

 

4. It will error out and the following will appear. Tap ‘Edit details’:

 
 

5. Change the Username back to your full Jefferson County Email Address and change the server to m.outlook.com. Then tap Done.

 
         

 

6. It should come up with this screen:

Tap OK.

 

7. You will see the next two screens.  On the second tap OK again.

8. Finally choose what you would like to have sync with your email and your phone.  In the first image you will see that I have selected NOT to sync text or SMS messages with my email.  That means if I text someone from my phone it will NOT create a copy of that text in my email.  All these are optional choices. On the last screen choose “Done.”  Your email will begin syncing to your phone. 

 

 

  

 

3.  How do I use my Outlook calendar?

Click HERE for a full tutorial on using your Outlook calendar. 

 

4.  I can't open my email in Google Chrome.

Chrome is not supported for Jefferson County's Microsoft 365. Use Internet Explorer instead. 

 

5.  I want to change my password. What do I do?

The easiest way is to press Control+ALT+Delete on your computer and click Change Password. 

 

6.  My password expired. What do I do now?

Call HelpDesk at 2218 or have your tech rep submit an email to the Help Desk. 

 

7.  Where do I check my email?

•  Insight Tool  (1 Questions)

•  iPads  (3 Questions)

1.  Can you share a few blogs or websites about using iPads in the classroom?

2.  How do I set up my iPads for students to use?

Click HERE for full instructions. 

 

3.  How does my school purchase apps for our iPads?

To Purchase Apps

  1. Order a volume voucher from Apple www.apple.com/education/pricelists/. You can purchase $100, $500, $1000, $5000, or $10,000 vouchers.
  2. Once the volume voucher arrives, go to https://volume.itunes.apple.com/us/store/ and sign in to your facilitator account. If your school does not have a facilitator account, contact Kelli Lane. 
  3. Click on REDEEM VOUCHER and enter the numbers on the back of your volume voucher. You may have to click AGREE to the terms and conditions at this step. 
  4. Next, Shop for the app you would like to purchase. Type the name of the app in the Search box. 
  5. Click Search
  6. Click on the app that you would like to purchase.
  7. Enter the quantity and click Continue.
  8. Review your order. Click Place Order. 
  9. It will take up to five minutes for your order to process. Once it is process you will see a sheet to download to Excel. 
  10. Download the Excel spreadheet once it is processed. Save this to a safe place for your reference.
  11. Give the code or codes to the iPad end user to redeem on their device. See full instructions for redeeming codes on a devices in another FAQ. 
 

•  Office 365  (2 Questions)

1.  How do I setup OneDrive sync?

Sync OneDrive for Business 

  1. In a web browser, sign in to your Office 365 account.   http://outlook.com/jefcoed.com

     2.  Select OneDrive at the top of the page .

          1

  

  1. Select the Sync button.

          2

  

  1. At the prompt, click Sync Now to start the sync app wizard.

          3

 

  1. Select Sync Now in the wizard to start syncing. The folder is listed in your Favorites with the name “OneDrive for Business” or “OneDrive for Buisness”

 

 

 

2.  Why can't I get the new Office365 App to Edit my Documents?

Currently our Office 365 subscription does not allow you to eit your documents through the new Office App.  However you can view them.

You can still access the Office 365 Page and access any of your documents through any web browser on the device though and edit them.

 

•  Phones  (11 Questions)

1.  How do I answer a call?

5 Ways to Answer a Call

 

  • Lift the HANDSET
  • Press the LINE button
  • Press the SPEAKER button
  • Press the ANSWER soft key
  • Press the HEADSET button
 

2.  How do I answer call waiting?

Answering the Second Call (Call Waiting)
You will hear a soft beep in your ear while on your primary line and your screen will indicate an incoming call, and/or your line button will flash.

  • Press the ANSWER soft key (first line will automatically be put on hold)
  • To toggle between calls, press the NAVIGATION (ARROW) button corresponding to the call you want to make live – Press Resume and it will automatically put the current call on hold.
 

3.  How do I change my greeting?

To change your greeting:

  • ·         Log in to voicemail
  • ·         Press More until you see Options, press Options button
  • ·         Choose “Go to Audio Voicemail Inbox”
  • ·         When the system asks you “What would you like to do?”, say Touchtone Conversation, when asked are you sure, say yes.
  • ·         Choose Setup Options (option 4)
  • ·         Choose Greetings (option 1)
  • ·         To record your Standard Greeting press 1
  • ·         To edit your Alternate Greeting press 3
  • ·         To turn on your Alternate Greeting press 2
 

4.  How do I check my voicemail remotely?

Checking Voicemail Remotely

    • Call your phone, when the call goes to voicemail press * (if you are in a school and do not have a direct incoming number, call the main school number and have someone transfer the call to your extension number. If your school has a menu, when you hear the menu, enter your extension number.)
    • Enter your ID followed by #, (your ID will be your extension number)
    • Enter your PIN followed  by #, (your PIN will be your 6 or more digit password)
    • If the Voicemail is wanting a voice response, say Touchtone Conversation
    • Follow the prompts from there
 

5.  How do I check my voicemail?

Checking Voicemail

  • Press the messages key
  • If given an option, select Visual Voicemail
  • At Voicemail: Sign In, your extension number should be filled in, enter your password (default is 132435), check the Keep me signed in check box, press the Sign In soft key
 

6.  How do I conference call?

Conference Calling

  • Make or answer the first call
  • Press soft key more and select soft key Confrn. Make second call, press soft key Confrn again, you now have 3 parties joined.
  • Press soft key more and select soft key Confrn
  • Make 3rd call, press soft key Confrn again, repeat process to add additional parties
  • To remove a party from the conference call, press ConfList key and select number to drop
 

7.  How do I forward all calls?

Call Forward All Calls

  • Press soft key CallFWD …then
  • To forward to voicemail, press the messages key
  • To forward to another extension, enter the 6 digit extension number
  • To forward to an outside number, enter “9” and the entire # as dialed
  • To remove, Press soft key CallFWD again
 

8.  How do I park a call?

Call Park

  • During an active call, press the more key until you see the Park soft key
  • Press Park, the LCD screen displays the special call park number at which the call is stored
  • Make a note of the call park number, and then hang up. The call is parked at that number, allowing you to retrieve it from another phone. Go to any other phone,  lift the handset and dial the call park number and the caller will be connected with you.
 

9.  How do I return to the standard greeting?

To return to your Standard Greeting:

  • Log in to voicemail
  • Press More until you see Options, press Options button
  • Choose “Go to Audio Voicemail Inbox”
  • When the system asks you “What would you like to do?”, say Touchtone Conversation, when asked are you sure, say yes.
  • Choose Setup Options (option 4)
  • Choose Greetings (option 1)
  • To return to your Standard Greeting press 2
 

10.  How do I set up my voicemail?

Initializing Voicemail

  • Press the messages  key
  • Select Visual Voicemail option, use 132435 as the password
  • When asked to enroll, press the Proceed soft key
  • The automated system will step through Recording Your Name, just First and Last name here
  • Next will be your Personal Greeting, (Thank you for calling “name”, leave a message at the tone)
  • Next it will setup your PIN number (or password), must be at least 6 digits
  • It will let you know you are listed in Directory Assistance, press #
 

11.  How do I transfer a call?

Transferring a Call

  • While on an established call, press the button under Transfer
  • Dial the extension number and press Transfer again

Transferring Calls Directly into Voicemail

  • From an active call, press Transfer
  • Press the asterisk (*) plus the extension number and hang up, (you have to type in the extension number on this one)
 

•  Remote Access  (2 Questions)

1.  How can I have remote access to my computer using my iPad?

JEFCOED iPAD RDP Instructions

A common misconception is that while at school you have to be connected to the VPN to Remote from your iPAD to your PC. This is not true as long as you are connected to JEFCOED Private Wireless. You only have to use VPN if you are away from JEFCOED.


Step 1: Download the RDP Application

There are many RDP apps on the App Store, so you will have to pick the one that best suits your needs. These instructions will be based on app, Pocket Cloud.

You will need your computer name to use these instructions. To find this, please refer to the JEFCOED RDP Instructions

On your iPad, please follow these steps:

1. Open the App Store

2. Tap on Search

3. Search for Pocket Cloud

4. Click Install and let the App install

 

Step 2:Open and Set Up the RDP Application

1. Find the Pocket Cloud App on your home Screen 

2. Tap on the App to open it

3. Tap on the + sign at the top of the screen to add a connection

4. Add Remote Desktop (RDP) connection

5. Nickname: Work PC

  • Host: This will be the computer name you found on the JEFCOED RDP Instructions
  • Username: Your username 
  • Password: Your Password 
  • Domain: jefcoed
  • Leave all other settings alone

6. Tap Save in the top right hand corner

  

Step 3: Connect to Your Computer

1. Find the Pocket Cloud App on your Home Screen

2. Tap on the app to open it

3. Tap on the name of the connection you setup in the previous step.

4. Congratulations! You are connected!

 

2.  How do I set up a VPN connection from an iOS device (iPad)?

 Step 1:Download the VPN Application

 

On your iPad, please follow these steps:

 

·      Open the App Store

 

·      Tap on Search

 

·      Search for Cisco Any Connect

 

·      Click Install and let the App install

 

 

Step 2: Open and Set Up the VPN Application

 

·      Find the Cisco Any Connect App on your Home Screen

 

·      Tap on the App to open it

 

·      Tap on Add VPN Connection

 

·      For Description Use: JEFCOED

 

·      For Server Address Use: vpn.jefcoed.com

 

·      Tap Save

 

Step 3: Connect to the VPN

 

·      Find the Cisco Any Connect App on your Home Screen

 

·      Tap on the App to open it

 

·      Tap the slider for Any Connect VPN to turn ON

 

·      When prompted for your username and password please enter your JefCoEd username and password (without the @jefcoed.com)

 

·      Your Status should change to connected.

 

·      Hit your home button to minimize the app.

 

·      To RDP to your computer, please follow the instructions on the iPad RDP Guide.

 

•  STI-PD  (3 Questions)

1.  What is my account information?

  • All teachers default login are first initial + last initial + last six digits of their social.
  • Example HJ123456 (Harold Jackson + last six digits of my social.)
  • The password is the DOB in this format  01-01-87.
  • If you have changed your username or password, contact your local STI-PD manager. 
 

2.  What is the STI-PD website?

3.  Who is our district STI-PD contact?

Harold Jackson

hjackson@jefcoed.com

Kelli Lane

kflane@jefcoed.com

 

•  Tech Rep  (2 Questions)

1.  Edmodo Group

All information for school tech reps are located in the Edmodo group. Please contact Amanda Dykes or Channon Davis for the group code. 

 

2.  Where can I track my open work orders?

•  Technology Professional Development  (1 Questions)

•  Website  (8 Questions)

1.  How do I access the old JefCoEd website?

http://spweb1


This will be active until November 1 and can only be accessed on the JefCoEd network. 

 

2.  How do I add a video to a page on our school website?

 

3.  How do I find training materials for teachers?

Your school webmaster can provide you with the log in information for Job Aids. 

 

4.  How should I provide training to my teachers?

·         Whole group during a faculty meeting

·         Small groups during grade level meetings or common planning time

·         Train the lead teachers in each subject area/grade level

·         Send out small tips each week in order to not overwhelm teachers

·         Request Jeff (JefCoEd Instructional Technology Coach) provide additional training for your staff (jrichardson@jefcoed.com

 

5.  I have teachers that log in and do not have a teacher page. What do I do?

If you have staff members that log in and are not in the correct group, please send an email to Helpdesk. A comprehensive list is the fastest way to see response. helpdesk@jefcoed.com

 

6.  What is the link to the LiveBinder shared at training?

http://www.livebinders.com/play/play?id=109389


This is the LiveBinder full of examples of other school and district websites. 

 

7.  Where can I find technical support?

Support:  1.800.605.1033 (Option 3)

Support:  support@schoolinsites.com

 

 

8.  Who do I contact if I want to change my background colors or logo for my school's website?

designs@schoolinsites.com

 

• Wi-Fi (2 Questions)

1.  How do I setup Wi-Fi on my Android Device?

Open the Wi-fi settings on your phone
Tap the JefCoEd-Private network.
EAP Method: PEAP
Phase 2 authentiction: none
CA certificate: Unspecified
User certificate: Unspecified
Identity: jefcoed\(your login name) ie. jefcoed\edearman
Anonymous login: (leave blank)
Password: (your password)
You may need to forget the network first to clear out any settings.
When your password changes, you'll have to change it on your phone too

 

2. Will Wireless Printers Work on our network?

 

No. Our wireless is not compatible with wireless printers.  All printers must be hardwired to the network or to a computer.